Client Questionnaires

Pre-wedding questionnaires to gather essential information for planning coverage and understanding your clients' vision.

Pre-Wedding Planning Questionnaire

Complete Wedding Details Form

Send this questionnaire 4-6 weeks before the wedding to gather all essential details for planning your coverage.

PRE-WEDDING QUESTIONNAIRE

Please complete and return at least 2 weeks before your wedding date.

COUPLE INFORMATION

Partner 1 Full Name:

Partner 2 Full Name:

Primary Contact Email:

Primary Contact Phone:

How did you two meet? (Brief story for video/storytelling):

WEDDING DAY DETAILS

Wedding Date:

Ceremony Start Time:

Will you be doing a First Look? [ ] Yes [ ] No If yes, what time and location?

GETTING READY LOCATIONS

Partner 1 Getting Ready Location (Hotel/Venue name & room #):

Partner 2 Getting Ready Location:

What time should photographer arrive for getting ready?

CEREMONY DETAILS

Ceremony Venue Name & Address:

Officiant Name & Contact:

Are there any photography restrictions at the ceremony? (No flash, stay in certain areas, etc.):

Special ceremony elements to capture? (Unity ceremony, lei exchange, cultural traditions, readings, etc.):

RECEPTION DETAILS

Reception Venue Name & Address (if different from ceremony):

Cocktail Hour Location & Time:

DJ/Band Contact Name & Phone:

Wedding Coordinator/Planner Contact:

RECEPTION EVENTS (Approximate Times)

Grand Entrance:

First Dance:

Parent Dances:

Toasts/Speeches (Who is speaking?):

Cake Cutting:

Bouquet/Garter Toss (if applicable):

Grand Exit/Send-off (Sparklers, etc.):

WEDDING PARTY

Number of Bridesmaids:

Number of Groomsmen:

Flower Girl(s) / Ring Bearer(s):

Maid/Matron of Honor Name:

Best Man Name:

FAMILY FORMAL PHOTOS

Partner 1's Parents Names:

Partner 2's Parents Names:

Are there any divorced/remarried situations I should be aware of?

List of required family formal combinations (attach separate list if needed):

Who will help gather family members for formals?

IMPORTANT DETAILS

Detail items to photograph (rings, shoes, invitation, heirlooms, etc.):

Any guests I should know about? (Elderly relatives, wheelchair users, anyone who has passed away recently):

Are there any guests who should NOT be photographed together?

Any special surprises planned? (Please don't tell me if it's a surprise for YOUR partner!):

PORTRAIT SESSION

Preferred location(s) for couple portraits:

Do you want sunset/golden hour portraits? [ ] Yes [ ] No If yes, when in the timeline?

FOR VIDEO CLIENTS

First dance song:

Processional song:

Any songs meaningful to your relationship?

If you were to describe your wedding film style in a few words:

ADDITIONAL NOTES

Anything else you'd like me to know?

Initial Consultation Questions

Inquiry/Consultation Guide

Questions to ask during your initial consultation call or meeting.

CONSULTATION QUESTION GUIDE

GETTING TO KNOW THEM

How did you two meet?
Tell me about your proposal story!
What attracted you to my work/style?
Have you worked with a professional photographer before?

WEDDING DETAILS

When and where is your wedding?
How many guests are you expecting?
What's the vibe/style of your wedding? (Casual beach? Formal ballroom? Intimate elopement?)
Are you having a ceremony and reception at the same location?
Are you doing a first look or keeping it traditional?

PHOTOGRAPHY/VIDEO NEEDS

What's most important to you in your photos/video?
Are there specific shots that are must-haves for you?
Do you prefer more candid/documentary style or posed/editorial?
How do you feel about being in front of the camera?
Are you interested in an engagement session?

LOGISTICS

Do you have a wedding planner or coordinator?
Have you booked your other vendors yet? (Florist, DJ, etc.)
Do you have a timeline drafted?
What time is your ceremony?

BUDGET & BOOKING

What's your photography/video budget range?
Have you looked at my packages? Do you have questions about what's included?
When are you hoping to make a decision?
Is there anything that would help you in making your decision?

HAWAII-SPECIFIC QUESTIONS

Are you planning a destination wedding, or are you local?
If destination: When are you arriving in Hawaii?
Do you have a planner helping with permits and logistics?
Have you visited your venue in person?
Do you have a backup plan in case of rain?
Are you incorporating any Hawaiian traditions? (Lei exchange, Hawaiian blessing, etc.)

CLOSING

Do you have any questions for me?
Is there anything else you'd like to share about your vision?
What's the best way to stay in touch?

Questionnaire Tips

Send Early: 4-6 weeks before the wedding gives time for follow-up
Use Digital Forms: HoneyBook, Dubsado, or Google Forms make it easy
Follow Up: If not returned, send a friendly reminder
Review Together: Schedule a call to discuss responses
Share with Second Shooter: Make sure your team has the information
Print Day-Of: Have a printed copy in your bag for quick reference