Business & CRM Software

Manage your photography business with client relationship management, contracts, invoicing, and workflow automation tools.

Photography CRM / Studio Management

Why Use a CRM? A good CRM automates client communication, contracts, invoices, and reminders - saving you hours per wedding. It also creates a professional client experience from inquiry to final delivery.
Starting ~$19/mo

HoneyBook

AI-powered CRM designed for creative professionals. Popular with photographers for its clean interface, automation, and professional proposals.

Proposals

Beautiful, branded

Contracts

E-signatures

Invoicing

Auto payments

Automation

Workflow triggers

Mobile App

iOS & Android

Quick Setup

1-2 hours

Best For: Photographers who want a clean, easy-to-use system with beautiful client-facing templates. US and Canada only.

HoneyBook ↗
Starting ~$18/mo

Studio Ninja

Built specifically for photographers by a wedding photographer. Streamlined workflow with pre-built automation for booking, contracts, and payments.

Photographer Focus

Purpose-built

Workflows

Pre-built templates

Contracts

E-signatures

Invoicing

Payment plans

Best For: Solo photographers who want a straightforward, photography-specific system without complex customization.

Studio Ninja ↗
Starting ~$20/mo

Dubsado

Highly customizable CRM for creative businesses. Offers extensive automation and customization options.

Customization

Highly flexible

Automation

Complex workflows

Client Portal

Branded experience

Forms

Custom questionnaires

Best For: Photographers who want deep customization and don't mind a longer setup time (4-6 hours).

Dubsado ↗
Starting ~$20/mo

Bloom

Modern CRM for photographers with booking, contracts, invoicing, and client galleries all in one platform.

Bloom ↗
Various plans

Táve

Powerful CRM with advanced reporting and analytics. Great for studios tracking complex business metrics.

Táve ↗

Quick Comparison

CRM Starting Price Setup Time Best For
HoneyBook ~$19/mo 1-2 hours Easy, beautiful templates
Studio Ninja ~$18/mo 1-2 hours Photographer-specific
Dubsado ~$20/mo 4-6 hours Deep customization
Bloom ~$20/mo 2-3 hours All-in-one platform
Táve Various 4-6 hours Analytics & reporting

Accounting & Bookkeeping

Starting ~$17/mo

QuickBooks Self-Employed

Track income/expenses, mileage, and prepare for taxes. Integrates with many CRM systems.

QuickBooks ↗
Starting ~$15/mo

Wave

Free accounting software with invoicing. Paid payroll and payment processing add-ons.

Wave ↗
Starting ~$19/mo

FreshBooks

Easy invoicing and accounting for small businesses. Time tracking and expense management.

FreshBooks ↗

Website & Portfolio

Starting ~$16/mo

Squarespace

Beautiful portfolio templates designed for photographers. Easy drag-and-drop with excellent image galleries.

Squarespace ↗
Starting ~$8/mo

Showit

Drag-and-drop website builder popular with wedding photographers. Built on WordPress.

Showit ↗
Starting ~$10/mo

Zenfolio

All-in-one portfolio, galleries, and print sales. Built specifically for photographers.

Zenfolio ↗
Starting ~$11/mo

Format

Beautiful portfolio websites for photographers with built-in client proofing.

Format ↗

Scheduling & Planning

Free / Paid plans

Calendly

Easy scheduling for consultations and meetings. Sync with your calendar and avoid double-booking.

Calendly ↗
Free / Paid plans

Acuity Scheduling

Online scheduling for appointments. Now part of Squarespace.

Acuity ↗
Hawaii Business Notes
  • GET Tax: Remember to track Hawaii General Excise Tax (4.712% pass-on rate). Most CRMs can add this to invoices.
  • Time Zones: Hawaii doesn't observe daylight saving time. Set your scheduling tools to HST (Hawaii Standard Time).
  • Mainland Clients: Many clients are mainland-based - ensure your CRM handles time zone differences for consultations.
  • Digital Contracts: E-signed contracts are legally binding in Hawaii - use your CRM's contract features.